Attendees
Registration & Payment
- How do I register for the conference? Complete the registration form.
- What forms of payment do you accept? We accept credit cards and purchase orders/checks.
- Do you offer group or early-bird discounts? No.
- Can I get a refund if my plans change? We understand that plans can change. Please review our before registering.
- Can I transfer my ticket to someone else? You may send a colleague in your place at no additional cost. Please notify us in advance via email ().
- Conference Logistics
- Where and when does the event take place? The 2026 WV ACTE Conference will take place at Marshall University’s Brad D. Smith Center for Business and Innovation on August 3-4, 2026. The address is 1425 4th Avenue, Huntington, WV 25701. Please review the .
- Will there be a conference app or schedule I can download? Yes, the schedule/agenda will be available through SCHED online or via the app.
- Is there a recommended dress code? The conference sessions are casual, so wear comfortable walking shoes. The Awards Gala is business attire.
- Are meals or refreshments included with my ticket? Yes.
- Travel & Accommodation
- Are there special hotel rates for attendees?
- How do I get to the venue from the airport or train station?
- Is parking available on-site? Street parking is available around the Brad D. Smith Center for Business and Innovation. There is also parking along 14th and 15th Street and metered parking on 4th Avenue. Please plan accordingly.
- Accessibility & Special Needs
- Is the venue accessible to wheelchairs or those with mobility issues? Yes.
- Can I request special dietary accommodations? Yes, please identify any dietary considerations in your registration form.
- Who should I contact for any additional accommodation requests? Please contact WV ACTE’s Conference Planning Committee at .
- Networking & Sessions
- How do I schedule or sign up for specific sessions? Sessions are first-come, first-served until room capacity is met.
- Is there a networking lounge or reception?
- Will I have access to session recordings or presentation slides afterward? No sessions will be recorded. However, all participants will have access to any resources uploaded by speakers.
- Code of Conduct
- Does the conference have a code of conduct? Yes. The WV ACTE 2nd Conference follows a professional code of conduct grounded in WV ACTE’s ethics policies and Marshall University’s community standards to ensure a safe, respectful, and inclusive environment for all participants.
- Who should I contact if I experience or witness inappropriate behavior? Please contact WV ACTE’s Conference Planning Committee at .
Speakers
- Call for Proposals & Submission
- How do I apply to be a speaker? Complete the .
- What are the important deadlines? Proposal Deadline: March 15, 2026. To be considered, please complete the form below in full. The individual submitting the proposal will serve as the primary contact and is responsible for communicating all updates—including acceptance, scheduling, and other details—to co-presenters.
- How do you select which proposals get accepted? Proposals are reviewed and selected by a conference planning committee that uses a structured, rubric-based process to ensure fair and high-quality programming. Each proposal is read by multiple committee members, who score it independently, then discuss the overall mix of sessions to build a balanced program.
Key factors in proposal acceptance are alignment with WV ACTE's goals and commitment to its members, including how well the session supports high-quality CTE and current priorities in the field and overall program balance, including diversity of topics, formats, and perspectives, so that the final agenda serves a wide range of attendees and interests.
A review committee will evaluate the proposals. Reviewers use common criteria such as relevance to the conference theme, originality, clarity, and potential impact on CTE practice to evaluate each proposal.
- Session Logistics
- How long are the speaking slots, and what format is expected? Speaking slots are 45-minute blocks, followed by a 15-minute transition break between sessions to allow for networking and room changes. Sessions are expected to be interactive, incorporating discussion, Q&A, or participant engagement activities rather than being entirely lecture-based. Presenters are encouraged to design sessions that connect content to practice, invite audience participation, and share concrete strategies or tools attendees can take back to their schools and programs.
- What audiovisual equipment will be provided? Each classroom is equipped with a presentation screen. However, you will need to bring your own laptop and ensure it has an HDMI port to connect to the presentation screen.
- Travel & Accommodations
- Will speakers receive travel or hotel accommodations? Speakers will not receive travel or hotel accommodations for this conference. They can take advantage of any available discount rates. However, in appreciation for their contribution, confirmed speakers are welcome to attend the conference at no charge.
- Promotions & Materials
- How can I promote my session to attendees? Speakers are welcome and encouraged to promote their session through their professional networks, including email, social media, and school or district communications. Focus your messaging on what attendees will learn, how your session supports high-quality CTE, and any practical takeaways they can implement. Please keep promotions educational and aligned with ACTE’s professional standards, avoiding product-focused sales language.
- Can I distribute handouts or promotional materials? Speakers are welcome to distribute handouts and share digital materials that enhance attendees' learning experience. Materials should be primarily educational and directly related to your session content, rather than serving as sales pieces. You will also be able to upload any resources or handouts you wish to share in SCHED so participants can easily access them before and after your session.
- Are there any branding guidelines for speaker materials? Materials should be clean, easy-to-read designs; modern, professional images; and language that is clear, respectful, and focused on supporting high-quality CTE. If you include WV ACTE, ACTE, or event logos, they should appear exactly as provided, without alteration to colors, proportions, or fonts, and used in a way that reflects the conference's professional image.
In addition, all speaker materials must comply with copyright and intellectual property laws. Please use only content (including images, videos, charts, and handouts) that you created, have permission to use, or that is appropriately licensed for reuse, and provide proper attribution when required. Materials should not include copyrighted content (such as images, logos, or text excerpts) taken from other sources without permission.
- Post-Event Materials
- Will my presentation be recorded and shared? Presentations at this conference will not be recorded and shared. All sessions are designed as live, in-person experiences, so content will be available only to those who attend on site.
- Can I get attendee feedback from my session? Yes. WV ACTE will provide a session survey so attendees can share feedback on your presentation. After the conference, WV ACTE will compile responses and share a summary of attendee feedback with you so you can see what resonated and identify opportunities for future improvement.
Sponsors & Exhibitors
- Sponsorship Packages
- What sponsorship levels are available? Sponsorship level details are included in the .
- Booth & Display
- Can I bring my own display materials and equipment? Yes, you are welcome to bring your own display materials and equipment, as long as they fit within your assigned booth area and comply with venue safety guidelines. Please remember that electricity is not provided, so any equipment should be able to operate without access to power.
- What is the booth size and layout? Our booth size is based on the tables you request, so your space will correspond to the table dimensions and quantity rather than a standard booth frame. Your layout will be arranged around those tables, with surrounding space for materials, signage, and attendee engagement.
- What setup and teardown times are permitted? Exhibitors will have dedicated windows for both setup and teardown. Setup can occur between 8:00 a.m. and 10:00 a.m. on August 3, or between 7:00 a.m. and 9:00 a.m. on August 4, so you can choose the option that best fits your schedule. The teardown should take place immediately after the close of the exhibit period, within the timeframe communicated in the final conference schedule.
- Can I bring my own display materials and equipment? Yes, you are welcome to bring your own display materials and equipment, as long as they fit within your assigned booth area and comply with venue safety guidelines. Please remember that electricity is not provided, so any equipment should be able to operate without access to power.
- Will electricity, Wi-Fi, or extra furniture be provided? Electricity will not be provided for exhibit spaces, so any displays should be planned without power access. Wi-Fi will be available via MU Guest Wi-Fi, which exhibitors and attendees can use for basic connectivity.
Each exhibitor will receive one or two tables (based on what was requested) and approximately 2–3 chairs; no table linens will be provided, so exhibitors should plan to bring their own linens or coverings if desired.
- Branding & Marketing
- How will my sponsorship be promoted before and during the event? Yes. Logos as well as the level of sponsorship are shared during the opening session, on conference signage, in the conference platform (SCHED), as well as on any conference marketing material.
- Payment & Deadlines
- What are the payment terms and methods? Payment is required upon submitting your booth registration or upon receipt of the sponsorship invoice.
- Networking
- Will I have access to attendee contact lists? No, we do not provide attendee contact lists to maintain privacy. WV ACTE is happy to distribute promotional emails or announcements to conference registrants and our membership on your behalf—just send us the content for review and approval.
- Can I attend networking sessions or speaker events? Yes, you are invited to attend all networking sessions and other speaker events complimentary. Please let the know that you or a representative will be attending.
- General Inquiries
- Who can I contact if I have general questions about the event? You can contact the WV ACTE Conference Planning Committee at .
